MesoMicro MesoMicro

Terms of Use

Effective Date: November 2026 • Applies to the MesoMicro Coach Portal & Athlete Portal

Summary: MesoMicro is a strength and conditioning programming, workout tracking, and coaching workflow tool. By accessing or using the MesoMicro Coach Portal or Athlete Portal, you agree to these Terms of Use and our Privacy Policy.

1. Platform Scope & Eligibility

MesoMicro provides software tools for coaching organizations, strength and conditioning staff ("Coaches"), and their roster athletes ("Athletes") to author training cycles, print workout cards, log training actuals, and exchange short-term coaching feedback.

Athletes do not create independent accounts on MesoMicro; Athlete Portal access is provisioned by an Athlete's coaching organization via unique program QR codes, capability links, or coach-issued /join/:token onboarding links (which stage submitted profile and biometric intake data for Coach review and approval).

2. Physical Training, Medical & Assumption of Risk Disclaimer

MesoMicro is a software tool, not a medical organization, healthcare provider, or licensed physical therapy service. Nothing within MesoMicro constitutes medical advice, diagnosis, or treatment.

  • Strength training, plyometrics, speed work, and athletic conditioning carry inherent risks of serious physical injury, illness, or property damage.
  • All training prescriptions, intensity calculations (including 1RM/e1RM percentage resolutions), and movement selections are administered under the supervision and sole responsibility of the Coaching Organization.
  • Athletes should consult a qualified physician before beginning any strength and conditioning program and immediately stop exercising if they experience pain, dizziness, or injury.

3. AI-Assisted Features & OCR Verification ("Coach-in-the-Loop")

MesoMicro includes optional artificial intelligence (AI) and optical character recognition (OCR) capabilities, including AI program drafting, progress report narrative generation, and handwritten workout card transcription.

  • Third-Party AI Processing & No Public Model Training: When AI or OCR features are invoked, relevant prompt context or workout card images are transmitted to our third-party commercial AI API provider(s) solely to process the request. Under our commercial API agreements with our AI provider(s), your data and uploaded images are not used by the third-party provider to train their public AI models.
  • Probabilistic Outputs: AI and OCR outputs are automated assistive drafts and may occasionally misread handwritten numbers, miscalculate loads, or suggest inappropriate exercises or volumes.
  • Mandatory Human Verification: Coaches and Athletes are solely responsible for reviewing and verifying all exercises, sets, reps, weights, and transcribed workout actuals before saving data or executing any lift on the weight room floor.

4. Ephemeral Media & Messaging (Not a Video or Messaging Archive)

MesoMicro is not a cloud video hosting service, photo gallery, or permanent messaging platform.

  • Form-check lifting videos, physical workout card scan images, and asynchronous program review messages are temporary coaching aids retained only for a limited period of time to facilitate active coaching feedback.
  • Uploaded videos, card scans, and review messages are automatically and permanently deleted on a rolling retention schedule (or upon review completion/archival).
  • Keep Your Own Copies: Coaches and Athletes must keep local copies on their own devices of any videos, photos, or notes they wish to preserve. MesoMicro is not responsible for the expiration or deletion of uploaded media or messages.

5. Youth Athletes, Minors & Coach Consent Responsibility (COPPA)

MesoMicro does not permit children under the age of 13 to self-register or create independent accounts. Athlete profiles are created and managed exclusively by authorized Coaches and Organization Administrators.

  • Coach & Organization Responsibility: It is strictly the Coach's and Organization's responsibility to obtain all appropriate parental or legal guardian permissions, athletic participation waivers, and statutory consents before creating an athlete profile or inputting personal, biometric, or video data for any minor—including any individual under the age of 13 under the Children's Online Privacy Protection Act (COPPA) or applicable student-privacy laws (such as FERPA).
  • By creating an athlete profile for a minor, the Coach and Organization represent and warrant that all required parental or guardian authorizations have been obtained and are maintained on file by the Organization.

6. Organization Data Ownership, Service Improvement, Disputes & Retention

Your Organization retains ownership of the training programs, exercise rules, and athlete roster records you create in MesoMicro. You grant MesoMicro a limited license to host, process, display, and analyze platform data and operational telemetry to provide the service and to internally maintain, test, and improve MesoMicro's features, accuracy, and services. We do not sell your personal or organizational data to third parties.

  • Organizational & Payment Disputes: Organizational disputes, policy violations, or payment delinquencies may result in write access being revoked (placing the Organization into Read-Only Mode). Continued disputes or non-payment will result in your Organization and its associated Coach and Athlete Portals being deactivated and hidden.
  • Deletion Upon Request & 90-Day Post-Termination Policy: Your Organization data is deletable upon verified written request from an Organization Administrator. Furthermore, MesoMicro has no obligation to retain inactive data indefinitely: we may, in our sole discretion, permanently delete your Organization's data within or after 90 days of your Organization leaving the MesoMicro ecosystem or being deactivated, unless deletion is requested sooner.

7. Disclaimer of Warranties & Organizational Backups

While we make every effort to ensure reliable service, our service is provided "AS IS" and "AS AVAILABLE" without warranty of any kind, whether express, implied, or statutory, including any implied warranties of merchantability, fitness for a particular purpose, or uninterrupted availability.

Organizational Backups Strongly Recommended: We strongly suggest making regular organizational backups of your MesoMicro data (using the built-in JSON backup and PDF export tools). MesoMicro shall not be liable for any loss, corruption, or unavailability of program or roster data.

8. Cybersecurity, Shared Devices, Kiosks & Acceptable Use

MesoMicro implements reasonable technical and organizational security controls (including Argon2id password hashing, tenant isolation, signed session cookies, trusted-device pairing, and automated rate-limiting). However, no internet transmission or electronic storage system can be guaranteed to be 100% secure against cyberattacks, zero-day vulnerabilities, or unauthorized third-party intrusion, and you use the platform at your own risk.

  • Credential & Kiosk Hygiene: Coaches and Organization Administrators are responsible for safeguarding login credentials, promptly revoking access for departed staff, supervising shared weight room tablets or Coach-Authorized Scan-Out Kiosks, and rotating an Athlete's QR code link if a printed card is lost or shared publicly.
  • Prohibited Conduct: You may not probe, scan, penetration-test, scrape, bypass rate limits or device locks, attempt cross-tenant access, or upload unlawful, abusive, or malicious content to MesoMicro.

9. Limitation of Liability, Force Majeure & Governing Law

To the maximum extent permitted by applicable law, MesoMicro and its operators, developers, and affiliates shall not be liable for any indirect, incidental, special, consequential, or punitive damages, physical training injuries, lost data, or service interruptions arising out of or related to your use of MesoMicro, including events beyond reasonable control (such as cyberattacks, DDoS incidents, internet/hosting outages, or third-party AI provider downtime).

These Terms of Use and any dispute arising out of or relating to MesoMicro shall be governed by and construed in accordance with the laws of the State of Wisconsin, without regard to its conflict of law principles.

10. Contact & Legal Inquiries

Athletes with questions regarding their training program, profile data, or device access should contact their Organization's Strength & Conditioning Coach directly.

For platform legal, terms, or organizational data inquiries, please contact your Organization Administrator or the MesoMicro system operator.